January 12, 2006
Music Boosters Board Meeting Minutes

Submitted by Jan Frost, Secretary
Next meeting scheduled for WEDNESDAY February 15, 2006 at 6:30 p.m. (to avoid a meeting on Valentine’s day). Please note that all members are to attend at the 6:30 time -- there will no longer be a separate board and parent meeting.

In Attendance:

Christoph Weber, Pia Weber, David Ivey, Susan Strong, Linda Walker, Mike Cummins, Donna Dunagan, Beckie Walsh, Mary Ann Klima, Kathy Hill, Kathy Cranford, Kevin Lilley, Gay Lilley, Jan Frost

Minutes from December 13, 2005 accepted.

Financials:

Updated budget presented by Susan Strong. Noted changes include $500 shortfall on the expected income from the cookie dough sale, $100 extra income from Baskin Robbins fundraiser. Overall, approximately $5,000 needs to be raised to balance the budget. Sources for potential funds include additional Fair Share donations (letters to Orchestra Members are to go out shortly), fundraising, and the money earned at concerts. Budget approved as presented.

Fund Raising:

Kevin Lilley has secured a fundraiser at Rubio’s by UTC (across from Sears) on 2/21/06. Rubio’s will donate a portion of the proceeds earned from any customer presenting a flyer or verbally mentioning the Music Boosters on that night. Flyers can be sent via e-mail, distributed in class, and possibly handed out at the Basketball Game on Feb. 7.

Baskin Robbins is willing to sponsor another fundraiser. Kevin is to secure another date—possible on a night of a Basketball Game. Soup Plantation is another potential site being researched by Kevin.

NetFlix has a sign-up award program that provides $10 per new member when registered through a Music Booster member. Kevin to get additional detail.

Cookie Dough is still available for purchase at $12 each with 1 Chunky Choc Pecan, 1 Choc Chip, 3 Sugar and 1 Lemon Crunch Pie in stock. Contact Susan Strong.

Linda Walker suggested raising the banquet cost by $5 per person and having an additional Jazz Concert with Standley as possible means of raising additional funds.

The best bet for a large money-earning event is the Jack-in-the-Box taste testing. An email was sent requesting pledges, and only seven people have replied. We need 60 pledges to ensure that all time slots are filled to earn the $2K reward (splitting with Standley Middle School as noted in previous minutes.) An additional e-mail with only the request for pledges will be sent by Kathy Hill to all registered members, then Kathy will forward the pledges to Cheri Zinser who will then book our time slot. Potential taste testers must be between 18 – 57 years old, be able to taste anything presented to them (i.e., cannot request “no cheese” or “extra tomato”), be able to attend at the assigned time slot which will be during normal work week hours, and be able to work a simple computer key-board to record their answers to questions presented. It is estimated that the total time commitment will be about one and one half hours including drive time to the Jack-in-the-Box located in Clairemont Mesa at Ruffin Road.

Other ideas for fundraising include continuing to explore car wash options that do not have insurance issues; selling items such as the license plate holders already on hand, or other items such as an umbrella stand for beach use that Susan Strong had good luck with using as a fundraiser previously.

Another concert is potentially possible if the school auditorium can be booked. Mr. Cummins to check if any additional dates are available. Appealing for donations during concerts with a thermometer indicating how much has been raised and how much more is needed for the uniform fund might be effective. Kathy Hill to scan uniform picture and include it in an e-mail to Music Booster members.

Donor/Sponsor/Patron program could be a large source of income. Pages in Concert Programs could be sold. Students can be involved by making the presentations to potential sources such as a local company’s human resource department. A letter should be sent to parents requesting a volunteer to prepare the students to make these presentations, and to request names of local businesses that could be approached.

    Needed:
        Volunteer to coach students
        Possible business contacts
        Other fundraising ideas/brainstorms

Boosters meeting for March to include discussion on Donor/Sponsor/Patron program. Reminder letter prior to meeting to strongly stress parent participation at this meeting…along the lines of, “if you attend one Booster’s meeting this year, this should be the one.”

Upcoming Concerts and Events:

Spring Concert on Wednesday, April 26, and Pops Concert on Thursday, May 25.

Year-End Banquet:

Linda Walker to try to book Tomm Hamm’s Lighthouse for the banquet on either June 6 or June 13.

New Uniforms from Stanbury:

New uniforms made out of Dac/Wool (as are the old ones) have been selected and a sample will be in house before the end of February. Fittings are expected to be in March with uniform delivery to be by next school year. The bill will be due 30 days after delivery—approximately by the end of September. The cost of $45K will include 100 uniforms and two drum major uniforms as well as uniform bags. Drum Line uniforms purchased this school year will still be used.

To pay for the uniforms: Expected funding sources are as follows:     VAPA: $22,500
    UCHS: $15,000
    Educate Grant: $5,500 (potentially more)
    Music Boosters: $2,000 (in 2006/07 budget)
    Total: $45,000

EdUCate:

Grant requests due to Educate by 1/27/06.

Other Business:

Do we want to do booth at 4th of July event at Standley Park?