June 13, 2006
Music Boosters Board Meeting Minutes

Submitted by Kathy Cranford, Secretary
Next meeting scheduled for July 5, 2006 at 7:00 p.m.
This meeting will be held at the Weber’s house and will cover the 2006-2007 budget.

In Attendance:

Christoph Weber, Pia Weber, Mike Cummins, Kathleen Hill, Asoka Sirisoma, Nilantha Sirisoma, Alia, Susan Strong, David Ivey, Cheri Zinser, Kathy Cranford

We bypassed the approval of last month’s minutes because Jan Frost was not able to attend this meeting.

Financials:

Susan Strong presented the past school year’s budget (see handout Budget 2005-2006) and the UCHSMB Financial Report 05/09/06-06/12/06. The ending balance on 6/12/06 was $4189.32 Three items should be deleted from the budget: Disney Trip Bus ($1,400.00), Pizza Party Nov. 10th ($150.00), and Donut Fundraiser ($300.00). The budget was very close to balancing for the year.

Cheri Zinser reported the cost of the CD production (including the Spring Concert and Pops Concert) was $252. We’re projecting about $1000 profit for sales of the CD’s. There are 72 orders so far. The CD’s will be arriving on Thursday. The students need to bring in checks as soon as possible.

The cost of new music (approx. $1125) will be reported on next year’s budget.

We need a volunteer to be at the booth July 4th at Standley Park.

The checking account will be transferred from Susan Strong to Jan Frost, our treasurer for next year. They will add Pia and Christoph Weber’s names to the account for a total of 3 people. Jan has volunteered to come in to the band room every Wednesday to collect checks from students and Mr. Cummins. This way Mr. Cummins won’t have to hold onto checks for so long. They will get to Jan sooner so she can keep the finances up to date.

The color guard will run the bake sale and keep the proceeds. $522.93 will be paid in August for new poles.

It was agreed that we should have a budget meeting before the start of the school year. The date of July 5th was chosen, and the meeting will be held at the Weber’s house. The new fiscal year starts July 1st.

Uniforms:

Mr. Cummins provided an update on the new uniforms. The district would not provide their money up front so we’ll have $1,404,84 to pay. This will be due 30 days after delivery which is estimated at September 30th. This is our share of the total cost of the uniforms.

Volunteers:

Next we discussed volunteer positions and various committees for next year. Our new communication volunteers are Malou and Lou Rogers as well as Mary Ann and Rob Klima. Our food committee will be led by Karin Walin and assisted by Asoka Sirisoma. Kevin and Gaye Lilley will help with the fundraising committee; Lisa and Melanie are also interested in helping with this committee. We expect more volunteers to join in during the beginning of the school year when music packets are handed out.

We still need a volunteer for truck driving. David Ivey has the truck rental information and papers and will pass it along to Christoph. David mentioned that the company has given us discounts.

Lisa suggested an idea to form a club where students can help with fundraising efforts. There must be a teacher to sponsor such a club. The name “Junior Music Booster’s Club” was suggested. The students will be in charge of raising money. It was agreed by many present that selling See’s candy bars would be relatively easy and profitable as the Club would earn 50% of the profits.

Another fundraising idea was initiated and explained by Nilantha Sirisoma. He offered to take pictures of the students in their new uniforms (group and individual pictures) in the fall. It was estimated to take approximately 1.5 hours for the entire band. Homecoming on October 20th was suggested as a good time to shoot the pictures, probably before the show.

There will be a short board meeting early in August to sketch out what’s happening next year. Also the barbeque will be organized. It was suggested that instead of a barbeque, we have a potluck. A flyer will be put in the band camp packet. We can organize the types of dishes to bring by the students’ last name. It was then decided that we probably don’t need to hold an August meeting.

More on fundraising events: We want to lave a different person lead each fundraiser. Kevin and Gaye Lilley want to organize a Jack-in-the-Box taste-testing fundraiser at the beginning of the school year.

Other Business:

Alia reported on the color guard. She proposed that they would perform at basketball games instead of winter guard. It was agreed to increase Alia’s salary to $300.

Mr. Cummins thanked everyone for their support during this past year.