November 28, 2006
Music Boosters Board Meeting Minutes

Submitted by Kathy Cranford, Secretary
Next meeting scheduled for January 9, 2007 at 6:30 p.m.

In Attendance:

Christoph Weber, Pia Weber, Mike Cummins, Mary Ann Klima, Malou Rogers, Jan Frost, Laurette Verbinski, Jeanne Hoey, Nilantha Sirisoma, Isabela Weizman, Kathy Cranford

The meeting began at 6:40 pm.

Photographs:

The first topic we discussed was the fundraiser that Nilantha is organizing. He will be taking photographs of the students in their new marching band uniforms and the color guard as well. It was estimated this will take place the 2nd or 3rd week in February. A flyer will be sent home to parents to explain the details of the fundraiser. The pictures will be taken during class time. A form to choose the package options will also be sent home. It was suggested to involve Michelle in developing the flyer. The individual student pictures will be taken in the auditorium, and hopefully, a group photo will be taken in the stadium.

The minutes from the October 10th meeting were approved.

Financials:

Jan gave us a report about the finances and handed out an up-to-date spreadsheet. There was a discussion about the fair share donations and how we might acknowledge those families who have donated. Malou volunteered to send out an e-mail as a reminder to catch up on the donations. It was suggested to include a thank-you in the e-mail to families who have already contributed. Twenty-nine families have donated and one-half of those have paid in full.

It was reported that the cookie dough/pie fundraiser made about $200, half of what we made last year.

The finances were approved.

Holiday Concert :

The Holiday Concert is December 14th, Thursday, at 7:00pm in the auditorium.

Another fundraiser was discussed next: program ads for the Holiday Concert program. The ads will run in all 3 concert programs. Malou will send out an information e-mail about this fundraiser.

New Equipment:

Then we discussed what items the raised funds should be used for. We need a new hat rack for the marching band hats. It was suggested that the students should be asked what they need to make the next season better. It would be good to get them involved and see what they think would help improve their sections.

New carpeting in the band room has been proposed and is long overdue. We’re waiting for the district to O.K. It was suggested that parents talk to Principal Smith at the end of the school year and relay the need for new carpeting.

Items to ask Educate for include: a conductor’s chair, a conductor’s podium, two cabinets for music folders (one for band and one for orchestra) that can be used for sorting and storage of sheet music.

Upcoming Events and Performances:

Mr. Cummins announced the marching band will not be participating in the December parade. There was a change in the organization of the competition resulting in no divisions for the bands; therefore, all bands (large and small) would be judged together. It was decided that this was too costly considering the type of competition it would be.

Alternatively, the band will perform at the Holiday Concert along with the string orchestra as well as the full symphonic orchestra too.

The string orchestra will perform on December 12th at UTC outside the old Robinson-May. Mr. Cummins is organizing this event and will talk again with the UTC special events person to coordinate microphones, speakers, etc.

Isabela reported on her fundraiser, a raffle basket. She already has a couple of donations. She’ll be selling tickets at the Holiday Concert; 1 ticket for $1 and 6 tickets for $5.

Due to the Holiday Concert there will be no meeting in December.

The 1st semester ends on February 2nd so instead of concert band during 7th period, jazz band will be practicing.

There will probably not be a Pop’s Concert because all of May is taken up with testing during different classes. June is too late to schedule a concert due to instrument repairs that are needed at the end of the year, and there is also time required to put away music, etc. An alternate idea is a competition at Sea World, which takes place in May. There is no entrance fee for this competition. Mr. Cummins is looking into this option.

Fund Raising:

The next item we discussed was the Solid Rock Gym fundraiser which is being organized by Mary Ann Klima. She has reserved the evening of January 20th, Saturday, 6:00-9:00, for this event. The tickets are $15 each, and we will get the full amount of $1200 if we sell 120 tickets which is about 2 tickets per student. The down payment has already been paid, and the balance of $550 is due on January 20th. The Solid Rock Gym is located at 2074 Hancock St. Christoph will announce this fundraiser at the Holiday Concert.

The Jack-in-the-Box taste-testing fundraiser is estimated to occur in March. We will be notified about the details as the time approaches.

The idea of a garage sale fundraiser was proposed. The pros and cons of this idea were discussed. We will re-visit this suggestion next semester. Mary Ann volunteered to check out the senior’s garage sale fundraiser and report back to us at the next meeting.

The meeting was adjourned at 7:40pm.