January 9, 2007
Music Boosters Board Meeting Minutes

Submitted by Kathy Cranford, Secretary
Next meeting scheduled for February 13, 2007 at 6:30 p.m.

In Attendance:

Christoph Weber, Pia Weber, Mike Cummins, Jan Frost, Isabela Weizman, Mary Ann Klima, Nilantha Sirisoma, Jeanne Hoey, Laurette Verbinski, Malou Rogers, Cheri Zinser, Kathy Cranford

The meeting began at 6:40 pm.

The minutes from the November 28th meeting were accepted.

Financials:

Jan gave us a report about the finances and handed out an up-to-date spreadsheet. There hasn’t been much activity this past month. The bill from the buses for field shows has not come in yet. Approximately 50% of parents have sent in their fair share donations; a few checks are still trickling in.

Upcoming Concerts and Events:

Mr. Cummins reported on the spring schedule. There will be a spring concert probably in May. This is a difficult time to schedule a concert due to several different testing regimes (AP, SAT, High School Exit Exam, etc.). It is doubtful there will be a Pops concert; June is too late in the school year to schedule a concert. However, we would very much appreciate it if Greg Zinser would record the spring concerts like last year. The sale of CD’s was an excellent fundraiser.

Mr. Cummins commented that there’s a possibility of having a jazz ensemble concert this spring. He will talk with Mr. Smith about scheduling a Pop’s concert in May

Budget:

While reviewing the budget, specifically Alia’s salary, it was remembered that there is no winter guard this year. The question was raised if there should be an adjustment made to her fee since there would be less preparation and work during the second semester. Mr. Cummins said he would talk with the board about this issue.

Isabela inquired about the possibility of fundraising at basketball games. The ASB and Miss Fournier would have to be consulted about this.

There is $1400 in the budget that we owe for new uniforms. The cost of the hat boxes can be deducted since they were poor in quality and several have already broken. Also there will be a decrease in what we owe because the company that made the uniforms was so late in the delivery. We will wait to hear from the district about this.

Cheri suggested that we collect and save receipts for “donated costs and items” so that we can keep track of items and services that people actually contribute. These items could be listed as “does not need reimbursement”. It’s a good idea to keep track of these expenses especially when the next person takes over.

It was suggested that a reminder go out (letter or e-mail) to orchestra families for their fair share donation of $90; also include a reminder to band families for their donations. $250 is the total for marching band and concert band.

Student Participation:

The idea of a fundraiser such as a carwash in which the students could get involved was discussed. It was agreed that it was a good idea to organize a fundraiser where the students would participate and do the work. Mr. Cummins offered to present this concept to them; they could come up with their own ideas, and that way they would buy into the idea. Each student would be responsible for working/contributing. Springtime would be a good time to have such a fundraiser.

The Junior Music Boosters initiated by Lisa and Melanie did not have much of a response unfortunately.

It was commented that it’s a good idea to announce UCHS music concerts at Standley Middle School music concerts. That way, middle school students can come and see what they have to look forward to in UCHS music classes.

Fund Raising:

The raffle fundraiser at the holiday concert was a big success; thanks to Isabela! Even though we had less attendance than previous years, we earned a good amount of money from the raffle and snack table.

Nilantha gave us an update on his photo shoot fundraiser. The date has been set for February 15th, Thursday, during periods 6 and 7. The plan is to take the group picture first at 1:00pm then take the individual photos next. The auditorium needs to be reserved for that afternoon. A waiver form as well as an order form will be sent home to parents ahead of time. Pia and Kathy volunteered to help with the kids and uniforms that day.

Jeanne suggested an idea to raise money. The jazz station 98.1 considers proposals to sell CD’s. Jeanne contacted the station to find out more information about selling our proposal to them.

Malou told us about $500 education grants awarded by Target. She has the form and is going to look into applying for one of these grants. Also, Mervyns accepts grant applications for art programs. You need to be specific in the proposal such as naming the items that are needed and maybe even including pictures (e.g. hat rack).

The meeting adjourned at 7:35pm.