April 12, 2011, Tuesday
Music Boosters Board Meeting Minutes

Submitted by Marie Byrd, Secretary
Next meeting scheduled for May 10, 2011 at 6:30 pm

Attendance:

Mike Cummins, Carolyn Suazo, Sheri McPherson, Marie Byrd, John Hempsey, Nancy Kern, Bonnie MacRitchie, Laura DeMerritt, Trent Robertson, Maureen Quessenberry, Bill Marsh, Linda Taylor, Kay Cook, Jo Guinn, Noelle Pilkington.

The meeting began at 6:35 pm. Copies of the minutes from the last meeting were handed out, and were reviewed and passed.

Director's Report:

• The Spring Concert was a success. The next Concert is the Pops Concert on May 19th. The line-up is as follows: Colorguard, Choir (will perform solos or duets), Jazz Ensemble, Concert Band. The Band will be playing pieces from Star Trek, the Beatles, Cirque de Soleil, Harry Potter & the Half Blood Prince, the theme from Schindler’s List (soloist, instrumentalist). We are looking for someone to record the Concert. Volunteers are needed to help with set-up (4-5 people needed)
• There is a performance scheduled at Curie Elementary on May 26th. We need to contact Principal Juarez to work out details.
• Graduation Ceremony. There was discussion regarding whether Seniors can walk with their class. It was suggested to take a poll of the students to find out what they would like to do, and give them an option to march or play. The Band will perform "Pomp and Circumstance."
• A New Parent Meeting will be held in May at the same time as the next Boosters meeting. It was suggested to contact the middle school to notify the incoming freshmen parents about our May Boosters meeting. Feeder schools such as Croc, Marston, and Bell should be notified, if possible.

Treasurer's Report:

• Copies of the budget were passed around for review.
• Fundraising totals include show income.
• We have collected $16,700 to date, very close to our $18,000 proposed budget.
• Approximately $520 has been received for uniform cleanings.
• There will be some income coming in from the Souplantation fundraiser.
• The Awards Banquet will bring in some income through ticket sales.
• We need more people to sign up for Escrip. This is an easy way to raise funds for the music program.
• The program book printing is an outstanding expense.
• The Budget was reviewed and passed.

Booster President's Report:

Carolyn Suazo addressed the following issues:

• The Souplantaton Fundraiser is scheduled for next Wednesday from 5-8 pm. 15% of the proceeds goes to the Music Department. We need to send out an email blast via the UCHS PTSA, UC Cluster group, Standley Middle, and we also need to post it on the school bulletin. Tiffany (student) will put flyers in the office and room 208. The flyer will also be posted on the Boosters website.
• For the Pops Concert, there was discussion about pre-selling concert tickets, as well as selling pizza before the concert. Carolyn will look into the food options.
• The Awards Banquet will be held on May 24th at the Bali Hai. The menu has been chosen. A flyer will be sent home with students and we can also email a pdf of the form to the families. Responses must be received with payment by May 17th. We can promote the Banquet at the Concert. It was suggested to invite the principal, VPs, Mr. Marcus, alumni and sponsors to the Banquet. Awards need to be ordered.

Sheri McPherson discussed the following:

• The Boosters need to develop by-laws for transparency, and it is important for the Boosters to show accountability of funds.
• We would like to have a VP for each section (Band, Color Guard, Orchestra, and Choir) on the Boosters’ Executive Board.
• The Leadership Academy is scheduled for May 7th from 9-11 am at Mt.Carmel High School in Poway. We need students who are interested to sign up. The Boosters will pay for 20 students to attend the workshop. Band students, Color Guard and auxillary units can attend. We need the list of students from Mr. Cummins by April 19th.
• Drum Major camp is taking place in July or August at UCSD from 8-5pm.
• There are also other workshops taking place over the summer. One is in Buena Park.
• Rehearsals and practices for Drum Major tryouts will start on May 2nd. Drum major tryouts are scheduled for May 20th.
• There will not be any home football games in the fall due to field renovations. There will be home games away from UC. The band students will perform at these "away" home games. Busses will be provided and paid for through Prop S funds. There will be 2 games happening right at the beginning of the school year, then another one later in the season. The field will not be usable until November. Our pep band will play in the stands. If the other school does not have their band during the games, then our students may have an opportunity to march on their field if we are the designated home team.
• There is a concern about how the marching band will be affected by field improvements. Will the field be ready in time for band camp? If not, will the upper field be available? We need to make sure the students are able to prepare for their fall competitions.

Upcoming Events:

• Foster Elementary, May 12th. Mr. Cummins needs 1 or 2 volunteers to help with equipment. Someone with a truck or van would be helpful. Students will leave UC at 8:45am and will arrive back at school after 5th period. An email needs to go out to request for help.
• Pops Concert, May 19th.
• Awards Banquet, May 24th, Bali Hai.
• Leadership Camp is being held on May 7th at Mt. Carmel High.
• Drum major tryouts begin in May.
• End of Year party is planned for June 13th after school at La Jolla Shores. More details to follow.
• July 4th UC Celebration. Mr. Marcus has agreed to help coordinate a group ensemble to play at the 4th of July event. Students will need to check out instruments. The performance will be open to any student who would like to perform. We need to get the message out to the students about volunteering for this event.

Other Business:

• Pep Band Marie Byrd volunteered to speak to the band students next week about our plans for next year’s Pep Band. Shirts will be ordered over the summer. The students can pick the colors and/or design a logo via a t-shirt design contest. We need to draft expectations, inventory music, and develop a structure for the Pep Band. r.
• Forms need to be updated - medical forms, band contract, etc.
• Parent Handbook needs to be developed.
• We need to work on ways to support the Choir, Orchestra, and Color Guard.

The meeting adjourned at 8:00 pm.